When you’re cracking on nicely with a project, whether it’s an essay, a piece of work for a client or the construction of a new building, the last thing you want to hold you up is paperwork. Having to get individual documents signed off after each and every stage of the process can become very tedious and add days, even weeks, to the job.
However, in a lot of cases this paperwork is essential, covering the company or individual in the event that anything occurs and a legal case is opened. If the company or individual can provide solid evidence that, using construction as an example, the building work was completed to the necessary standard and signed off by the right people, then they are covered. The problem with paperwork is, mainly, that it is paper based and this means filing and snail mail.
Today, everything, (well, nearly everything), is done online, with details exchanged within minutes from a desk in one location to a desk in another thousands of miles away. Now, companies are looking to invest in specialist software that allows them to take away the painstaking and time consuming paper based filing, replacing it with much quicker and more organised electronic methods. Document management software has become particularly popular in offices around the world, allowing everybody associated with the administrative side of large-scale projects to work on, store, and share files without the need to print or post anything.
Just having the ability to work on the documents wherever the user may be saves substantial amounts of time in all areas of the project, with users able to sign the documents electronically, rather than having to manually do it and send the files through the mail.
Not only does it save time and make things simpler, document management software enables companies to keep their cabinets and office as a whole clear. With no paper lying all over the place, you take away the risk of losing vital information which could throw a huge spanner in the works and cause a project to stop for several days at a time. Similarly to this, you actually do your bit for the environment as there is far less paper used.