How to Copy and Paste into Word the Right Way

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March 26, 2012

If you have ever experienced the frustration of copying something into word – only to see your formatting go crazy – then this post is for you. However, what most people don’t realise is that Microsoft Word actually has a whole bunch of pasting options which makes any job simple.

Paste Options

When pasting into Word, rather than just pressing ctrl+v, try right clicking. See the little paste options tab, well the choice of each option depends on what you want to do:

  • Click Paste Options, which appears after you paste the text.

To Keep Source Formatting

If you want to copy the text back in, exactly as it looks on the source (where you are copying from) then the “Keep Source Formatting” option is for you.

To Merge Formatting

If you want to merge your copied text into your existing format, try the merge formatting option. The best example of this is if you want to paste into a bulleted list, by selecting the “Merge Formatting” option your pasted text will slot in perfectly.

To Keep Text Only

If you want to keep your formatting intact, then the ‘Keep Text Only’ option is for you. This option will strip out all the formatting from the source, making it look like something you just wrote. This option is great if you are working on assignments or blogs when you want to take text from the authors text directly (make sure to reference if you need to).

Well there you go, no more frustration when it comes time to pasting into word.

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