Facing the Outlook PST File Size Problem? Here is the Solution

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March 18, 2013

PST, a vital component of Outlook is the data file that contains all Outlook data, including email messages along with attachments, contacts, notes, appointments, journals, and other data items. Moreover, PST file is housed at local computer, making it easy for user to access it whenever required. One important thing to know about PST is its size limit. In Outlook 2002 and earlier versions, the size limit for PST is offered 2 GB, which is less than sufficient. In enterprises particularly, there is a huge amount of data, which does not find the space feasible. In turn, after analyzing the consequences of small size PSTs, Microsoft put its efforts to increase the size in the later versions i.e. Outlook 2003 and Outlook 2007 and so on.

It is worth it to know that the format used by MS Outlook 2003 and 2007 are identical. In Outlook 2002 and earlier versions, the PST files offer 2 GB of size and are in ANSI format. On the other hand, in Outlook 2003/2007, the PST files are in Unicode format and are configured to offer 20 GB.

However, if the matter focuses enterprises, there are large PST files for each profile consisting of huge business related data; therefore 2 GB or even 20 GB of file size is not sufficient. Moreover, when PST files go beyond their prescribed size limit, they get corrupt. Total data loss! Naturally, if the files, which contain all the crucial business data including, process plans, communications, resources etc. get damaged, it is a direct loss to business.

To deal with such data loss, the very first technique is restoring from backup. ‘Data backup’ is a method to keep a copy of the original data preventing you from facing data loss. It is also recommended to update the backup regularly so that it consists of every recently updated piece of information.

However, sometimes users do not give required preference to backing up the data and ultimately situation gets worse. It is wise to think for an alternative if backup is not available or even if it is, but does not contain the latest updates. Yes, you can still recover all your lost data using an inbuilt utility offered by MS Outlook, known as ‘Inbox Repair Tool’ (scanpst.exe). There are some certain steps to use the tool and you can get all the data.

But, one more barrier that could stop you from recovering data using the tool is problem with scanpst.exe itself and sometimes, it may fail to accomplish the task. What to do now? Below is the solution:

An Outlook recovery application is the best solution to recover the data in any worst condition. These are the software programs that are written by software experts by implementing the advanced technologies. Such software will scan and restore the PST file, repair and restore other Outlook objects etc. They are heavily available over the Internet; in order to get one, you just need to place an online order.

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